Privacy Notice

Public Health Workforce Development Privacy Notice

Last Updated: 17th May 2018

Who are we?

Kent County Council collects, uses and is responsible for certain personal information about you. When we do so we are regulated under the General Data Protection Regulation which applies across the European Union (including in the United Kingdom) and we are responsible as ‘controller’ of that personal information for the purposes of those laws. Our Data Protection Officer is Benjamin Watts.

The personal information we collect and use

Information collected by us

This notice explains our privacy policy and how we will use and protect any information about you that you give to us or that we collate when you participate in any Public Health sponsored workforce development initiatives (i.e. practitioner registration scheme, masterclasses, introductory to public health) we collect the following personal information when you provide it to us:

  • contact details, curriculum vitae (where applicable), job description (where applicable) and employer details (employer name, location, job title, line manager name)

How we use your personal information

We use your personal information to:

  • To manage your training and programme
  • To quality assure training programmes and ensure that standards are maintained
  • Check eligibility to join the initiative
  • Contact you about the initiative
  • Attendance sign in sheets
  • Share your contact details with relevant parties i.e. UK Public Health Register, facilitators, verifiers, assessors, City and Guilds (e-portfolio for practitioner registration)
  • To contact you about training opportunities, events, surveys and information that may be of interest to you

How long your personal data will be kept

We will hold your personal information for:

  • End of the initiative + 3 years
  • Practitioner records held on the E Portfolio system, evidence held in the live learning section whilst registration taking place and then transferred into the archive
  • Attendance certificates will be held from date of issue +5 years

Reasons we can collect and use your personal information

Processing is necessary for the performance of the contract as the lawful basis on which we collect and use your personal data.

We rely on explicit consent as the lawful basis on which we collect and use your special categories of personal data*.

The provision of health data such a dietary requirements or medical requirements are required from you to enable us to accommodate your needs. *

As we have a contractual basis for collecting your personal data if you do not provide contact information and employer information we may not be able to register you onto our initiatives. *

Who we share your personal information with

We share were applicable

  • name, organisation and email with facilitators, workforce that involved in providing and/or supporting workforce development initiatives and the UK Public Health Register
  • Partner organisations and providers for workforce development initiatives.  This data sharing enables them to contact you with joining instructions, admit you onto the public health register or to contact you with relevant consultations.   We will share personal information with law enforcement or other authorities if required by applicable law.  Your Rights Under the GDPR you have a number of rights which you can access free of charge which allow you to:
  • Know what we are doing with your information and why we are doing it
  • Ask to see what information we hold about you
  • Ask us to correct any mistakes in the information we hold about you
  • Object to direct marketing
  • Make a complaint to the Information Commissioners Office

Depending on our reason for using your information you may also be entitled to:

  • Ask us to delete information we hold about you
  • Have your information transferred electronically to yourself or to another organisation
  • Object to decisions being made that significantly affect you
  • Object to how we are using your information
  • Stop us using your information in certain ways

We will always seek to comply with your request however we may be required to hold or use your information to comply with legal duties. Please note: your request may delay or prevent us delivering a service to you.

For further information about your rights, including the circumstances in which they apply, see the guidance from the UK Information Commissioners Office (ICO) on individuals’ rights under the General Data Protection Regulation.

If you would like to exercise a right, please contact [the Information Resilience and Transparency Team at data.protection@kent.gov.uk.]

Keeping your personal information secure

We have appropriate security measures in place to prevent personal information from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.

We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.

Who to Contact

[Please contact the Information Resilience and Transparency Team at data.protection@kent.gov.uk to exercise any of your rights, or if you have a complaint about why your information has been collected, how it has been used or how long we have kept it for.]

You can contact our Data Protection Officer, Benjamin Watts, at dpo@kent.gov.uk.

The General Data Protection Regulation also gives you right to lodge a complaint with a supervisory authority. The supervisory authority in the UK is the Information Commissioner who may be contacted at https://ico.org.uk/concerns or telephone 03031 231113.

For further information visit https://www.kent.gov.uk/about-the-council/about-the-website/privacy-statement